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Generative Engine Optimization (GEO) Guide

Generative Engine Optimization (GEO) is transforming how brands show up in AI-powered search. Explore insights, strategies, and best practices to help your content rank and resonate across conversational engines like ChatGPT, Gemini, and Copilot.

Explore insights and strategies for Generative Engine Optimization (GEO) to help your brand stay visible and discoverable in AI-powered search.

Generative Engine Optimization (GEO) Blog Collection | Meltwater

Media monitoring helps organizations stay informed about what’s being said across online news, print, broadcast, podcasts, and other media channels. Whether you're tracking brand mentions, measuring PR performance, monitoring competitors, or identifying emerging trends, our expert guides, best practices, and industry insights will help you build a smarter media monitoring strategy and make more informed communications decisions.

Discover expert media monitoring guides, best practices, and industry insights to track brand mentions, monitor competitors, and stay ahead of the news.

Media Monitoring: Guides, Best Practices & Industry Insights

Every day billions of conversations take place on social media: tweets, posts, comments, blogs, reviews, podcasts, and much more.

Learn how to use social listening to make sense of all of that data.

On our social listening category page, you find all our blogs covering topics around social listening and social media monitoring. Read more.

Social Listening Blogs | Category

Business Reputation Management: What does it take to add reputation management to your marketing strategy? More importantly, how do you keep your reputation sparkly and shiny? Here’s your all-access guide to online reputation management for the long term.

On our reputation management category page, you find all our blogs covering topics around business reputation management. Read more.

Reputation Management Blogs | Category

From your brand's logo to your website, your social media presence to your customer support—these elements combined are what constitutes a brand in the minds of customers. But, there are thousands of other businesses that have a logo, website, social media presence, and website. So, how can you position your business on the market and make it stand out from the competition?

The key to success is branding & brand management!

On our brand management category page, you find all our blogs covering topics around brand management. Build your strategy and reach your goals!

Brand Management Blogs | Category

Competitive intelligence and the act of collecting competitive data can be seen as growth drivers for a company. Our guide will help you understand the concept of competitive intelligence (CI) by answering questions such as: What is the definition of competitive intelligence? How is competitive intelligence useful to organizations? What is the goal of competitive intelligence? And more.

On our competitive intelligence category page, you find all our blogs covering topics around competitive intelligence. Learn how to stay ahead.

Competitive Intelligence Blogs | Category

Let’s dive into the customer journey framework and how to optimize the process by creating a customer journey map and using metrics that matter when analyzing the customer journey.

On our customer journey category page, you find all our blogs covering topics around mapping and understanding the customer journey.

Customer Journey Blogs | Category

How do customers interact with my newly launched product?

How do I increase the productivity of my employees?

How do I know if my marketing efforts are working?

We have just two words for you...Data analytics!

On our data analytics category page, you find all our blogs covering topics around AI and data analytics. Technical and still easy to understand.

AI & Data Analytics Blogs | Category

Public relations and media relations can add impact to any marketing strategy. It’s an opportunity for brands to grow their reach beyond traditional sales messages. PR helps to shape the image you want people to have of your brand.

So, what is PR and how do you use it? This guide shows you everything you need to know to build a strong public relations foundation.

On our public relations (PR) category page, you find all our blogs covering public relations and communications topics. Step up your PR game.

Public Relations (PR) Blogs | Category

We all know exactly what the roles of sales or accounting are in a company, right? We might even have a slight idea of what the IT guys are doing.

But there is another business discipline, that plays a crucial role in organizations, even more so during the pandemic – internal communications!

But what exactly do we mean by that, what purpose does it serve and what steps can you take to ensure you and your employees will communicate effectively?

On our internal communications category page, you find all our blogs about internal comms topics. Learn about the intranet, internal newsletters, and more.

Internal Communications Blogs | Category

As the internet has taken root in more areas of our lives — everything from entertainment to shopping to paying bills and more — traditional marketing is becoming less impactful. As any marketer knows, you need to focus on where your audience is if you want to reach them. Since the average person spends about seven hours a day online, it’s no surprise that content has maintained its hold on marketers.

Here's a closer look at what content marketing is and why it matters more than ever in our digital-first economy.

On our content marketing category page, you find blogs about content marketing topics. Learn about strategies, KPIs, tips, and more. Make your content king!

Content Marketing Blogs | Category

The rise of the influencer marketing space – today a $10 billion industry, growing 50% per year – is one of the clearest examples of how social media is transforming traditional marketing. These days having a business website, presence on social, PR coverage, and your own content isn’t enough to compete.

We'll dive into the intricacies of influencer marketing to help ensure that you're equipped with the insights needed to be successful in this space.

On our influencer marketing category page, you find blogs about influencer marketing topics. Build your strategy, find influencers, and measure results.

Influencer Marketing Blogs | Category

Have you just launched a new product or service that you want to get the word out about? Maybe you want to share with consumers why it is awesome and how it is so much better than the one your competitors offer.

Well, then, there is one thing you can't do without...Marketing!

On our marketing category page, you find blogs about marketing topics. Learn about all the different angles and types of marketing and improve your results.

Marketing Blogs | Category

In this guide, we want to give you a peek into the definition of social media management, the daily schedule of a social media manager, social media platforms to promote your business, and the do’s & don’ts of social media management.

Are you ready to begin the journey of becoming a social media superstar?

On our social media management category page, you find blogs about social media management topics. Build and manage your online community.

Social Media Management Blogs | Category

Building a following and using social media platforms to reach a wider audience requires a well-planned social media marketing strategy. In this guide, we’ll be looking at why social media marketing is so essential and how you can make it work for your business.

On our social media marketing category page, you find blogs about social media marketing topics. Learn how to get the highest paid social ROI!

Social Media Marketing Blogs | Category

In the fast-evolving realm of digital marketing and public relations, utilizing the right tools is crucial for success. Our interdisciplinary category showcases all the pertinent tools for digital marketing & PR. These tools help in enhancing your online presence and effectively reaching target groups, whether through reputation management, influencer marketing, or social media management.

On our digital marketing and PR tools category page, you find all our blogs covering topics around mapping and understanding the customer journey.

Digital Marketing & PR Tools Blogs | Category

AI adoption is no longer the challenge—trusted context is. Most organizations have AI tools, but many still rely on disconnected, stale, or unverified data, limiting the quality and trustworthiness of AI-generated outputs. Meltwater MCP brings trusted, real-time intelligence into AI assistants.

Your Best Context is Already in the Room

Today, PR teams aren’t just tracking media coverage and share of voice. They’re also measuring how their brand shows up in AI-generated answers, search summaries, and large language models (LLMs). This new LLM visibility layer is quickly becoming a critical part of PR performance.

15 Must-Have PR KPIs and How to Track Them

See how one platform can power every decision across PR, communications, and marketing.

The Meltwater Blog

Blog Topics: Generative Engine Optimization, Media Intelligence, Media Relations, Social Listening, Consumer Intelligence, Influencer Marketing

Find out how you can leverage Facebook to boost your brand's online presence and gain a competitive edge. Explore the Meltwater category page today!

Facebook Blog | Meltwater

Find out how you can leverage Instagram to boost your brand's visual appeal and gain a competitive edge. Explore our category page today!

Instagram Blog | Meltwater

Find out how you can leverage LinkedIN to grow your professional network and gain a competitive edge. Explore the Meltwater category page today!

LinkedIn Blog | Meltwater

Find out how you can leverage TikTok to elevate your brand with creative content and gain a competitive edge. Explore the Meltwater category page today!

TikTok Blog | Meltwater

Find out how you can leverage X / Twitter to engage your audience effectively and gain a competitive edge. Explore the Meltwater category page today!

X / Twitter Blog | Meltwater

Find out how you can leverage YouTube to create engaging video content and gain a competitive edge. Explore the Meltwater category page today!

YouTube Blog | Meltwater

Find out how you can leverage LinkedIn to grow your professional network and gain a competitive edge. Explore the Meltwater category page today!

Every day billions of conversations take place on social media: tweets, posts, comments, blogs, reviews, podcasts, and much more.
Learn how to use social listening to make sense of all of that data.

From your brand's logo to your website, your social media presence to your customer support—these elements combined are what constitutes a brand in the minds of customers. But, there are thousands of other businesses that have a logo, website, social media presence, and website. So, how can you position your business on the market and make it stand out from the competition?
The key to success is branding & brand management!

What Is Data Analytics?
How can I grow my business? 
How do customers interact with my newly launched product?
How do I increase the productivity of my employees?
How do I know if my marketing efforts are working?
We have just two words for you...Data analytics!

Public relations and media relations can add impact to any marketing strategy. It’s an opportunity for brands to grow their reach beyond traditional sales messages. PR helps to shape the image you want people to have of your brand.
So, what is PR and how do you use it? This guide shows you everything you need to know to build a strong public relations foundation.

We all know exactly what the roles of sales or accounting are in a company, right? We might even have a slight idea of what the IT guys are doing.
But there is another business discipline, that plays a crucial role in organizations, even more so during the pandemic – internal communications!
But what exactly do we mean by that, what purpose does it serve and what steps can you take to ensure you and your employees will communicate effectively?

As the internet has taken root in more areas of our lives — everything from entertainment to shopping to paying bills and more — traditional marketing is becoming less impactful. As any marketer knows, you need to focus on where your audience is if you want to reach them. Since the average person spends about seven hours a day online, it’s no surprise that content has maintained its hold on marketers.
Here's a closer look at what content marketing is and why it matters more than ever in our digital-first economy.

The rise of the influencer marketing space – today a $10 billion industry, growing 50% per year – is one of the clearest examples of how social media is transforming traditional marketing. These days having a business website, presence on social, PR coverage, and your own content isn’t enough to compete.
We'll dive into the intricacies of influencer marketing to help ensure that you're equipped with the insights needed to be successful in this space.

Have you just launched a new product or service that you want to get the word out about? Maybe you want to share with consumers why it is awesome and how it is so much better than the one your competitors offer.
Well, then, there is one thing you can't do without...Marketing!

In this guide, we want to give you a peek into the definition of social media management, the daily schedule of a social media manager, social media platforms to promote your business, and the do’s & don’ts of social media management.
Are you ready to begin the journey of becoming a social media superstar?

Lena Köhne, Head of Communications at Surventis, discusses the successful brand launch following the company's carve-out from BASF, the growing demand for fast, precise, and authentic communications, and how AI and data driven practices can enable communications teams to produce less content while achieving greater impact.

1. What was your personal PR highlight of 2026?

2. What might surprise comms leaders in the next two years?

3. What is something you believe about AI in the communications industry that some communication professionals probably would disagree with?

4. What is the biggest benefit of using the Meltwater platform for your team?

1. What was your personal PR highlight of 2026? 

The carve-out of Surventis from BASF and its launch as an independent company was the most defining project of my career to date. Within eight months, we created and introduced an entirely new brand, rebuilt the website in three months, and elevated a corporate identity with more than 130 years of history to a new level.

Even we were surprised by the results from the first few weeks: a total media reach of more than one billion within the first seven days, a LinkedIn engagement rate 217% higher than that of our main competitors in the coatings market, and almost 5,500 colleagues participating in the launch events either in person or online. Within just a few months, a corporate division became an independent and highly visible brand. As a communications professional, this is the kind of project you live for. Seeing colleagues around the world embrace and celebrate the new brand makes us incredibly proud as a team.

Two things in particular. First, how quickly speed, precision, and authenticity will all become standard expectations. Response times are expected to decrease without compromising the depth of the content — and every piece of communication also needs a core, a heart that is genuine and distinctive, not just a generic patchwork of text fragments. This is exactly where it gets tight, because resources aren't growing at the same pace. Quite the opposite — we need smaller teams to develop significantly further so they're fit for these new ways of working.

Second, communications relating to change and restructuring will become part of everyday work for every team rather than an exceptional situation. Those who lack this capability will face significant challenges in the years ahead.

 AI will take over most writing tasks, and I see that as a positive development. I do not share the concern that this will result in organisations losing their voice. A distinctive voice comes from a clear position and consistent principles, not from typing every word manually.

I take a more critical view of how the time saved through AI is being used. Most teams are currently producing more content in less time. The real value lies in creating less but better content and working in a much more connected way. Strong writing skills alone are no longer sufficient. What communications professionals need above all is a mindset built around data sources and how to manage them: How do I feed AI the right background knowledge? What factual foundation do I need, and where do I source it? Without that, even the best AI stays mediocre.

This requires a very different range of capabilities. An excellent understanding of language and nuance remains essential, but it must be complemented by strong analytical and project management skills.

Naturally, we want to understand the impact of our work. Here too, the key benefits include connected collaboration across the team, access to data, targeted distribution, and the time saved through daily monitoring. This is vital not only during a year of significant change, such as a carve-out, but a compass for good work.

Lena Köhne is Head of Communications and a member of the Executive Leadership Team at Surventis, an international coatings technology company headquartered in Münster. In 2026, she was responsible for the complete brand and communications launch of Surventis following its carve-out from BASF. Previously, she led global communications at BASF Coatings and at SMS group, a global mechanical and plant engineering company.

Conversations with Comms Leaders #4/9: Lena Köhne (Surventis)

In this edition of “Conversations with Comms Leaders,” Julia Völzke, Head of Global Media Relations & Reputation Management at Rhenus Logistics, discusses the growing importance of trust and human judgement in an information landscape shaped by AI, the evolution of media relations at Rhenus, and the use of Meltwater to conduct research more efficiently.

2026 has been a challenging year due to geopolitical tensions, trade conflicts, and economic volatility, and it is likely to remain so. In this environment in particular, communications plays a vital role. We explain developments, provide context, and seek to offer guidance.

My personal highlight is therefore not a single campaign, but the evolution of our media relations at Rhenus. Over the past few years, we have deliberately adopted a more open approach to communications. In 2026, we have seen just how far we have already come. A few years ago, we still had to actively persuade journalists to speak with us. Today, many of them approach us directly to gain our perspective on developments in the logistics industry.

Seeing my colleagues engage with journalists every day, provide transparent context for complex developments in our industry, and give the company a strong and reliable voice is both rewarding and a source of great pride in the team.

What surprises me most is the speed at which AI is changing the rules of the game. It is no longer merely about creating content efficiently. It is also about how information is found and perceived.

The growing importance of trust is not a new insight for those of us working in communications. However, I believe that this issue will become even more relevant beyond our profession over the next few years. Unfortunately, today’s information landscape is often characterised by misinformation, polarisation, and a steadily increasing volume of content generated by AI.

For precisely this reason, reliable facts, transparent communication, and relationships with journalists that are built and maintained over time will become even more important. AI can make many things easier and faster. Credibility, however, continues to come from people who take responsibility, provide context, and build trust.

AI cannot and will not replace us. Full stop. The easier and faster it becomes to create content, the more important the skills that cannot be automated will become: judgement, experience, sensitivity, and common sense.

What experience can AI draw on when a situation becomes complex or contradictory? What happens when the real answer lies between the lines, or when it is necessary to recognise a particular sentiment and interpret it correctly? 

In a world where information is abundant, we need people who can provide guidance. In my view, this is and will remain the primary role of communications.

Meltwater and Mira enable us to gain a quick and efficient overview when researching specific topics. By using predefined searches, we can allow Mira to operate within a clearly defined information environment, giving us considerably more relevant results than an open search would provide.

In the past, searching for, reviewing, and sorting information took several hours. We can now obtain the relevant research results within minutes. We invest the time we save not in conducting more research, but in delivering better communications.

Julia Völzke is Head of Global Media Relations & Reputation Management at Rhenus Logistics, where she is responsible for international media relations and the strategic development of the company’s reputation. She previously held roles at SD Worx and HERING SCHUPPENER, now FGS Global, working in internal communications and corporate communications. Today, she combines her experience across industry, consulting, and logistics with a clear focus on credible communications and international positioning.

Conversation with Comms Leaders #3/9: Julia Völzke (Rhenus Logistics)

For the second edition of “Conversations with Comms Leaders,” we spoke with Christine Bossak of B. Braun about building credibility through corporate action, the disappearance of boundaries between internal and external communications, and whether AI genuinely saves time or primarily makes communications more interchangeable. She also explains how Meltwater helps her team assess critical media coverage more calmly and respond with greater precision.

My personal highlight was the opening of our expanded production facilities for dialysis machines and infusion pumps in April. This represents an investment of approximately €60 million here in North Hesse, at a time when many companies are reducing or cancelling their investments in Germany due to tariffs and other challenging conditions.

For me, the impact of communicating this development was almost greater internally than externally. For people at a location such as Melsungen, an investment decision of this kind means something different than it does to the media. It builds trust and gives people a sense of security.

At a time when virtually any claim can be generated within seconds, credibility is created primarily through what a company actually does, through what it creates or quite literally builds.

Our role in communications is therefore not limited to formulating messages. We must also recognise which business decisions already convey a powerful message in their own right.

I believe the distinction between internal and external communications will disappear completely, if it has not already done so. I am responsible for both areas within one team, so I see every day just how artificial this boundary really is.

B. Braun employs around 66,000 people worldwide. In an organisation of this size, no communication remains truly internal. Employees share information, talk about their experiences, and therefore play a significant role in shaping perceptions of our company. We cannot and should not try to control this.

This makes it all the more important to ensure that internal communications are credible, clear, and consistent, and that they align with what we communicate externally.

At the same time, internal communications is increasingly becoming a crisis management discipline. When something happens outside the company, employees hear about it within minutes through media reports, social networks, or private chats.

In such situations, we cannot wait until every detail has been clarified and several rounds of approval have been completed. We must be able to communicate and act within a very short timeframe, even when not all the facts are yet available.

The real challenge is often not a lack of tools. It lies in decision making and approval processes that date from a time when organisations had a day or more to respond.

I sometimes wonder whether AI genuinely saves us as much time as people claim. On closer inspection, AI may simply shift where we spend our time. Writing becomes faster, but reviewing, coordinating, and deciding may take longer because we suddenly have five drafts to consider instead of one.

In a highly regulated industry such as medical technology, writing is not necessarily the main bottleneck anyway. The much more important question is whether we are permitted to say something in the first place, or whether we actually want to say it. For me, the real value of AI therefore lies elsewhere. It gives us a broader range of material to discuss and perhaps debate more constructively. However, it also means that we have to make decisions more frequently. So the question of how much time AI really saves is not quite so straightforward.

I am also concerned that AI could soon make us all sound even more alike. Corporate communications at large organisations is already somewhat interchangeable. Every company describes itself as innovative, customer focused, and sustainable. If everyone begins using similar tools and prompts, this effect could become even more pronounced.

This makes specific stories, genuine proof points, a clear position, and language that reflects the individual company all the more important. Becoming more distinctive again is one of the major challenges where AI may not necessarily help us. Ultimately, it still comes down to people and their creativity.

Meltwater naturally allows us to see considerably more than we could without the platform. However, the greatest benefit for us is that we have actually become a little calmer.

In the past, a single critical article could sometimes cause considerable concern within the company. We would often respond somewhat erratically and on an ad hoc basis simply because someone happened to notice that particular article. Today, we can assess such coverage much more quickly, calmly, and precisely. Is it an isolated case, or can we identify a pattern? Do we genuinely need to anticipate a wave of public criticism? Fortunately, the honest answer is usually that it is an isolated case.

As a result, we respond less frequently, but with greater precision. To me, this is one of the most underestimated benefits of monitoring. It helps us decide when not to act.

As a family business, there is another important consideration for us. The company name is also the surname of the owning family. Reputation is therefore not something we assess on a quarterly basis. We need early indicators, not merely retrospective analysis. With its wide range of capabilities, Meltwater provides us with tremendous support. We do not have to identify everything ourselves, and we can make our assessment process both simpler and faster.

Christine Bossak leads the Group Internal & External Communication team at B. Braun SE, a global medical technology company. As part of the Group Communications function, she is responsible for global executive and employee communications, media relations, crisis communications, and communications for the CEO and Executive Board. Before joining B. Braun, Christine Bossak worked for international publicly listed companies in the energy and retail sectors, including as a spokesperson. Through these roles, she gained extensive insight into a wide range of communications requirements, industries, and cultural environments.

Conversation with Comms Leaders #2/9: Christine Bossak (B. Braun)

Andy Rowlands, who leads Accenture’s external corporate communications across EMEA, discusses the company’s return to European sports partnerships, the growing value of human talent and trusted voices in an AI-driven industry, and how Meltwater’s credible data and insights support effective communications planning.

My 2026 highlight has undoubtedly been seeing Accenture re-enter the world of sport in Europe across tennis, golf and football.

The announcements of our partnerships with the Women’s Tennis Association and golf governing body the R&A were amongst my highlights of 2026, and not just because I am a big sports fan!  The internal buzz has been just as exciting as the external one and the opportunities to engage with media, clients and partners in a different way has been exciting to see.

Add to those our new partnership with English football league team Salford City FC and our existing work with the NFL and we have a really exciting portfolio.  As we help each organisation reinvent how they engage with their players and fans, it'll create new opportunities to tell their stories for years to come.

In addition to this, working with our talented comms team across the globe is a constant highlight that it would be remiss of me not to mention!

We’ve all seen headlines about the potential for AI to replace entry level roles and many companies have reduced opportunities at that level as a result.

I think one of the ‘surprises’ over the next couple of years will be a talent shortage at the mid to junior levels of our profession as this reduced hiring moves through the experience ladder. Our communications profession thrives on new, fresh ideas and new, fresh talent is critical to that.

A second healthy surprise will be the comeback of entry level hiring. This generation has grown up using AI tools so will bring that skill into the workforce, but will probably need, instead, to be coached on boosting their human skills not their tech skills.

Indeed, the communicators who thrive will not be the most tech-fluent. They will be the ones with the deepest human networks, the sharpest instinct for narrative, and the credibility to say something others won't. In a world flooded with AI-generated content, a trusted human voice will become a scarce and premium asset. Scarcity, as any economist will tell you, drives value.

The pace and scale of what AI in comms can do is not slowing down. It will be able to do things that we can’t even imagine today. That prospect will energise some people and scare the life out of others. Our industry will include both types of people in the future.

There will be backlashes against AI, there will be evangelists preaching full AI adoption. Trust and responsibility will only grow in importance. Getting the right balance between what AI can do and what AI should do will be vital.

Meltwater is our eyes, ears and data goldmine.

AI tools can do wonders in terms of analysing and presenting data and insights, but they would be useless without the solid, credible information that we gain through Meltwater.

We are seeing new and more impactful ways of visualising our data through Meltwater which helps us to stay on top of emerging trends and plan ahead effectively.

Andy is an experienced corporate communications professional with a strong track record of leading country and international PR teams. Based in London, he currently leads external corporate communications across Europe, the Middle East & Africa for Accenture, the global professional services company.

Andy's expertise lies in strategic communications, media relations and reputation management across complex, multidisciplinary organizations. He has successfully led a wide range of strategically significant initiatives including the development of impactful thought leadership campaigns, executive profiling of board level executives and corporate rebranding. Prior to Accenture he worked at global engineering firm Arcadis and top PR firms including Burson-Marsteller where he specialized in technology, professional services and crisis related client work.

Andy holds an economics degree from the University of Bath. He has a strong passion for technology and its impact on society and ensures he stays up-to-date with the latest tech trends including AI. Andy has been recognized for his exceptional leadership skills, receiving several industry awards including Best In-House Media Relations Team, Best Use of Thought Leadership and Corporate Communications Professional of the Year.

In addition to his professional achievements, Andy is actively involved in his local community. He managed his son's football (soccer) team, Hemel Hempstead Town Youth FC, for over ten seasons and is a run director at his local parkrun.

Conversations with Comms Leaders #1/9: Andy Rowlands (Accenture)

In this blog we’ll be running down 1) What a boolean search is 2) How boolean can improve your media monitoring searches 3) How you can use Boolean to find potential leads

Boolean searches may look intimidating, but they’re actually super easy to use! And will make a huge difference to your search results.

Without getting overly technical, a Boolean search allows users to search more specifically. Rather than search for “Meltwater”, which would bring up information about meltwater the geographical term and meltwater the media intelligence provider, you can search using “AND”, “NOT”, “OR”. So for example “Meltwater” NOT “Iceberg”.

Boolean searches are essential to surfacing the coverage you’re looking for about your brand, your competitors, and your industry as a whole.

Create more relevant searches, meaning your reporting will be more accurate.

Search for all possible mentions of your brand including potential misspellings of words

Find articles where your brand is the focus

So, when you type a search into your media monitoring provider, you may find that you’re getting lots of irrelevant content. However, don’t worry we can change this!

If you’re not a Meltwater client, but interested in how we can help you to find relevant mentions of your brand & key insights. Get in touch today.

First of all, type in your keyword. In this case “subway”, and glance over the results. Here, we can see that Subway the brand, and subway the train system are being shown. Write down any irrelevant terms.

Tip: Learn more about the basics in our media monitoring guide and take a look at the best media monitoring tools out there.

As you review the results from your keyword searches, you’ll start noticing that the more information you have to go through, the more junk you come across. For example, it might not be enough to say “Find me mentions of Subway but no mentions of stations,” because there might happen to be a Subway at College Station and that article might be exactly what you’re looking for. It’s these cases that demand the precision of booleans, so you can zero in on relevant results and exclude the ones you don’t need.

These are the three most common Boolean operators

NOT = Exclude words. For example, “Subway” NOT “Station”, this will exclude any articles mentioning station.

AND= Include two words. For example, “Subway” and “Sandwich”, this will show results where both subway and sandwich have been mentioned.

OR= “Subway” OR “Sandwich”. Results mentioning either subway or sandwich.

So, now you understand the context of each Boolean operator, we can combine them to create a more relevant search result. Remember, you can use each operator multiple times. For example

Subway NOT
(“subway station” OR
“subway route” OR
“subway ride” OR
“subway stop” OR
“subway platform” OR
“subway train” OR
“subway line*” OR
“subway track” OR
“underground subway” OR
“subway construction” OR
“subway operator” OR
“Subway series”)

Notice that the exclusion list begins with NOT and comes after the main boolean search (keyword: Subway). This is where you’d use the irrelevant keywords that you listed earlier!

Don’t Forget Typos and Alternate Spellings

So now you have excluded irrelevant results, consider alternate spellings of your keyword. This is particularly important if you’re doing a social media search.

Think about where people are when they make a quick post on social media: on-the-go, standing in line, in between meetings, on the phone, etc. Most people don’t bother to correct typos and autocorrect is notorious for misreading proper nouns, especially uncommon names. For example, John Smith might be referred to as “Jon Smith” or “Jonathan Smith”

“Jon Smith” or “Jonathan Smith” or “john smith” or “johnathan smith”

Notice we have the proper, formal spelling and then the nickname or misspelling. If there are other common variations, add them with more OR operators. It’s also worth adding the persons Twitter handle to ensure you’re picking up all the coverage around a person.

Brands whose names happen to also be nouns—Subway, Square, Uber, Apple—can bring up thousands of unwanted results. Instead of researching a long list of phrases to exclude (and you can see we had so many for Subway), you can make your search case-sensitive.

Use this feature to find references to the Subway restaurant chain in the body of articles or posts.

Turn on “Only match capital letters” … [Refer to above image as caption]

…to pull up Subway as a proper noun. [Refer to above image as caption]

Often brands are mentioned in passing or to create context on a topic. For example, in our most recent industry report: luxury fashion, we discovered hundreds of thousands of articles on Burberry. However, when we dug deep, we discovered that often former models were written about, and Burberry was mentioned in context.

Brooklyn Beckham was mentioned over 1,000 times alongside Burberry. However, the articles were focused on Brooklyn and not the fashion brand and, rather, reference him as a Burberry model.

These kinds of press mentions are good for brand awareness and highlighting a brand ambassador, whereas a brand that’s mentioned as the sole focus of the article can indicate a PR crisis, threats, opportunities, competitive capabilities or whether our PR efforts are hitting the mark. Therefore, using a ‘title’ search, we can look for articles where we’re at the centre. And don’t worry you can still exclude irrelevant results.

You can use the exact headline and the title: parameter to see what media outlets picked up your press release. This is a great way to benchmark the performance of your PR.

Look up your press release title… [Refer to above image]

…and use the title: parameter to measure syndication. [Refer to above image]

Another way to discover if you’re potentially at the focus of an article, is by searching by ingress. This means your brand has been mentioned within the first paragraph of the article.

Use ingress: to find articles about a keyword most likely mentioned in the lede. A keyword is typically lower priority—and thus less likely the subject of the article—if mentioned toward the end of the piece.

ingress: “subway” NOT (“Train” or “station” or “metro”)

Another feature you can utilise to ensure you’re not missing out on your mentions, is the asterisk.

This will bring up results including Nottingham university, universities, university’s etc.

Another really great use of a boolean search, is finding possible leads. You could set up a search for PR opportunities or people who might be interested in your product. For example

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Conversation with Comms Leaders #2/9: Christine Bossak (B. Braun)

Conversations with Comms Leaders #1/9: Andy Rowlands (Accenture)

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